X-ray & Ultra Sound Machine Registration

X-Ray Machine Registration

It is mandatory for all users/owners of medical diagnostic x-ray equipments to obtain Licence/Registration from AERB for Operation of the equipment as per Atomic Energy (Radiation Protection) Rules 2004. Here are the simple steps to help you in obtaining the requisite licence/registration through e-LORA.

Step-1 : Register Your Institute

Visit the website www.aerb.gov.in and click on the button eLORA. It will redirect you to the eLORA home page. Use the “Register Institute” option to submit the application for Institute Registration. (USERNAME and PASSWORD will be sent to your email address after processing of application). Detailed Guidelines for Institute Registration are available in e-LORA home page.

Step-2A: Obtain Licence for operation of existing medical diagnostic x-ray equipment ( for equipment existing/ installed prior to January, 2015)

To obtain the Licence/Registration for existing medical diagnostic x-ray equipment (existing/ installed prior to January, 2015) follow the sequence;

1. Declare the existing equipment(s): Click on “Declare Existing X-ray Equipment” and declare all existing X-ray equipments one by one.
2. Record of Licence/Registration: If you have valid AERB Licence/Registration against any of the declared equipment, click on “Record Licence for operation of X-ray Equipment” and record the same by uploading a scanned copy of Licence/Registration.
3. Apply for Licence/Registration: If you have not obtained Licence/ Registration from AERB for any equipment, apply for the same by clicking “Licence for Operation of Existing Equipment”.

Step-2B: Licence for operation of new medical diagnostic x-ray equipment

To obtain the Licence/Registration for new medical diagnostic x-ray equipment follow the sequence

1. Obtain Procurement Permission: Obtain permission from AERB for procurement of new x-ray equipment
2. Apply for Licence/Registration for operation: Apply and obtain license/registration for operation of your new x-ray equipment. You will be able to apply for the licence/registration, as soon as the supplier submits the installation report to AERB through eLORA.

Ultrasound Machine Registration

These are guidelines that are required for ultrasound owners for registration and use of ultrasound machines and are applicable across India. A brief description of the violations and penalties has also been listed.

Registration and Use of Machines

1. The owner needs to register, at least 3 months in advance, all the places where a USG machine, whether a black and white or color Doppler machine, is to be used; this applies to medical/surgical nursing homes/intensive cardiac care unit and wherever a USG machine is used. This registration is compulsory and is regardless of the type of studies intended to be performed on that machine, whether pregnancy scans, abdominal scans, or only 2D echocardiograms. All centers should be registered.
2. All radiologists/sonologists/doctors using USG machines need to have their names entered in the PC-PNDT certificate or on a separate sheet that must be displayed along with the PC-PNDT registration certificate. These doctors should be qualified to perform ultrasound according to their degree/ diploma certificate.
3. No doctor other than the one registered in that particular center may use the machine installed there. Other qualified doctors may use the machine at that Centre only after notifying the appropriate authority (AA). In the case of a locum doctor, the doctor’s name and personal details, state council registration number, and his/her degree certificate need to be sent to the AA/ward office, accompanied by a covering letter from the clinic owner requesting permission for the use of the machine by the locum on the specified dates.
4. The USG machine should not be shifted from one Centre to another. One center can have multiple USG machines, but the manufacturer’s name and the makes and models of the machines should be noted in the PC-PNDT registration certificate (all ultrasound machines available at that center should be registered on the certificate or on a separate attached sheet).
5. Any changes in the center (e.g., change in machine or place of use) should be intimated to the AA 30 days in advance. Any change of the doctor operating the machine should be intimated to the AA within 30 days. A recent Gazette notification has stated that application for locum to adding a doctor’s name to the Registration Certificate needs to be done 30 days in advance; this gazette has been challenged by IRIA in Delhi High Court, and interim relief has been given of 7 days.